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Inventory & Stockroom

What you have, where it is, who took it and what needs to be bought.

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Develop · Inventory · Overview
Inventory overview: where money is sitting idle, the bar showing what will run short or is overstocked, which groups make up the inventory and the most-used items in the period.
A real system screen, with sample data. The screens are in Portuguese today.Scroll sideways to see the whole screen.

The inventory overview. A real system screen, with sample data. The screens are in Portuguese today. Scroll sideways to see the whole screen.

How it usually works

The inventory in the system and the one in the warehouse are two different inventories

You buy an item again while 300 units of it have been sitting at the back of the warehouse for two years.

Material bought for a specific customer goes into general stock and “disappears” when it’s time to invoice.

With the module

What arrives gets checked; what sits idle shows up

  • The invoice is matched to the purchase order
  • Whatever doesn’t pass stays pending, with the reason written down
  • Whoever picks knows who the part is for
  • The dashboard shows where money is sitting idle
What happens here

When the goods arrive

  • Checking the invoice against the purchase order, item by item
  • Barcode scanning, with conversion from bundle to unit
  • Several invoices from the same supplier checked together, without counting demand twice
  • Receiving inspection with a checklist, attachment and approval

Day to day in the stockroom

  • Physical counts with a scanner and a list of what hasn’t been counted yet
  • Stock adjustments with lot editing, recalculated on the spot
  • Item location and tracking of every receipt and issue
  • Material requisitions for the work order, with the lot certificate

To decide what to buy

  • Value sitting idle with no issue at all in the history
  • Coverage by bands: out of stock, up to 15 days, 16 to 45, more than 45, excess
  • ABC analysis that saves minimums and maximums in bulk
  • Supplier stock imported from the supplier’s own spreadsheet

Talks to Purchasing, Sales, Quality, Projects, Invoicing, and Production.

How much of your inventory has never moved once?

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A reply by email within one business day, from a person on our sales team — not a bot.

FAQ

Type your question and press Enter: the answer opens right below, in the list.

My receiving clerk isn’t a computer person.

He scans. The answer shows up large on the screen and clears itself after a few seconds, without taking focus away from the scanner — you can scan box after box without touching the mouse.

My product doesn’t have a barcode.

The scanner accepts six different codes, including the manufacturer’s description printed on the label. Matching is always exact, never partial — so the part is never picked for the wrong customer.

I received the same purchase on three invoices on the same day.

You can check all three together: items are added up by product, demand isn’t counted twice, and each line shows which invoices it came from.

Will I lose the count if I step away in the middle of a physical inventory?

No. What has already been counted stays, and the field starts adding up whatever you count in the new session. Before you close, there is a list of what still hasn’t been counted.

My inventory in the system doesn’t match what’s on the shelf.

The adjustment corrects by lot and recalculates the stock level on the spot. For items not tracked by lot, it applies only the difference — precisely so stock isn’t inflated for anyone who doesn’t use lots.

Is the cost of an issue the cost of the last purchase?

No: it’s the cost of the lot that went out. One part bought at $8.00 and three at $10.99 don’t become four at $10.99 — and the screen warns you when a lot has no cost recorded.

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