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Oil & Fuel

Receipts and dispatches by tank, lots traced all the way to the customer and the invoice going out without retyping anything.

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develop-erp — inventory › tanks and lots
yesterday’s close · 6:12 AM
Volume in stock
90.5 m³
4 active tanks
Loads this month
12
all with cert attached
Outbound this month
96
1,240 m³ delivered
Measured variance
−0.15%
within tolerance
EthanolTQ-02
6.2 m³ of 30C-2418
Regular gasolineTQ-01
41.8 m³ of 60C-2431
ULSD dieselTQ-03
33.1 m³ of 45C-2429
DEFTQ-04
9.4 m³ of 12C-2407
YESTERDAY’S MOVEMENTSevery line carries its lot
DocumentTypeProductLotSource / destinationQuantity
Invoice 18402outboundULSD dieselC-2429Carrier · east route8,000 L
Receipt 941inboundGasolineC-2431Load received · cert attached30,000 L
Adjust 112adjustEthanolC-2418Gauge stick reading · approved−140 L

Inventory by tank — and the load behind every gallon.

A day in this industry

The product moves; its record comes later

The cost changes with every load, but the salesperson is holding last month’s price list.

At invoicing time, the carrier, license plate and driver are typed in again, one invoice at a time.

With Develop

A load comes in once and answers for itself to the end

  • The load comes in and becomes a balance with an origin
  • The tank shows what it holds and where it came from
  • Price follows the load, not the calendar
  • The invoice is created from the order
What this business needs from a system

Invoicing the load

  • The invoice created from the order, with no retyping
  • Sale, transfer and shipment kept apart as different movements
  • Carrier, license plate and driver on the invoice
  • Tax documents are country-specific: the US edition, with sales tax, is in preparation

Load traceability

  • Lot on the way in and lot on the way out: the whole path is recorded
  • Quality certificate, delivery receipt and ticket attached to the entry, not to a loose folder
  • Lookup by lot: where every gallon of that load ended up
  • History that can’t be erased — what was corrected stays visible

Measurement, loss and closing

  • Balance by storage location, with the movements that explain every number
  • Measurement adjustments recorded with reason and person responsible
  • Closing by period, comparing what came in, what went out and what’s left
  • Physical count, with the difference in plain sight before saving

Delivery and fleet

  • The day’s route with orders grouped by region
  • Delivery receipts under control: what went out, what came back signed, what’s pending
  • Scan check of the load before the truck leaves
  • Delivery incidents recorded on the order, visible to whoever sold it

Prices that change every week

  • Cost per incoming load, not an average that hides today’s
  • Price list by customer and by product, with bulk updates
  • Margin per order, flagging whoever went below the minimum
  • An alert to whoever needs to approve, with the item and the shortfall

The modules that matter here: Inventory, Invoicing, Sales, Shipping, Purchasing, and Finance.

Want to see your last load coming into this screen?

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A reply by email within one business day, from a person on our sales team — not a bot.

FAQ

Type your question and press Enter: the answer opens right below, in the list.

Do you really manage tanks, or is it ordinary inventory under another name?

It’s inventory by storage location and by lot — the tank is a storage location, and each load that comes in is a lot. That covers balance, origin, movements and closing. What doesn’t come ready is temperature-based volume conversion: if your operation needs it, it’s an adjustment we assess with you before signing, and we tell you right away whether it’s worth it.

Fuel paperwork is different. Does the invoice come out right?

Tax documents are country-specific, and the US edition, with sales tax, is being prepared with our founding customers — we’ll show you exactly where it stands. What works the same anywhere: the invoice comes from the order, with carrier, plate and driver, and becomes a receivable with no retyping.

Can I tell which load a gallon delivered six months ago came from?

You can, if the outbound movement was entered with the lot — and the system asks for the lot. The lookup works both ways: from a lot to every customer who received from it, or from a customer to the lots they took. That lookup is what settles a quality complaint without turning it into an afternoon of searching.

And the load’s quality certificate — where does it go?

Attached to the incoming entry, along with the delivery receipt and the ticket. Whoever serves the customer opens the lot and the document is right there — no need to remember which email it came in.

Deliveries go by route and the truck leaves early. Does the system keep up?

The day’s orders are organized by route, the load is checked before it leaves and the delivery receipt comes back under control: what was signed, what’s pending and for how many days. The salesperson sees the incident on the order itself, without having to call shipping.

I have more than one terminal, each one its own company. Does it work?

It does: inventory is by company and by storage location, and each terminal invoices as its own company. Reports open by terminal or add everything up, depending on who’s looking.

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